Senior Projects Coordinator

Benefits

Additional Information

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future. Job Overview: The Senior Projects Coordinator leads the Project Management Unit (PMU) at the IRC Nigeria Country Program, providing strategic oversight of project implementation performance across the portfolio. The role ensures that IRC projects are implemented on time, within budget, and in compliance with IRC and donor requirements. The position supports the management of a multi-sector project portfolio by strengthening project cycle management systems and providing data-driven analysis to implementation teams and senior management to support programmatic and operational decision-making. Key responsibilities include leading the Budget vs Actuals (BvA) analysis process, coordinating post-award Project Cycle Management (PCM) meetings, strengthening project performance monitoring tools, and facilitating coordination between technical teams, field management, finance and operations to ensure effective delivery of programs. The role reports directly to the Deputy Director for Operations and works closely with Field Coordinators, Technical Coordinators, Outcome Managers, Operations leads, Finance and the Grants Unit. Major Responsibilities: Leadership and Performance Oversight Lead the Project Management Unit (PMU) under the supervision of the Deputy Director for Operations, including direct supervision of PMU staff and provision of project management advisory support and capacity building to Field Implementation leadership and their teams. Serve as the country program's primary resource on project management systems, implementation monitoring and portfolio performance, driving consistent and high-quality PMU service delivery across all program locations. Maintain oversight of project implementation performance across the portfolio - monitoring progress against workplans, spending plans, and grant timelines, and identifying risks, delays, and financial under- or over-spending trends. Escalate key implementation risks and financial concerns to the Deputy Director for Operations with clear analysis and recommended corrective actions. Provide the Field Implementing teams and Senior Management Team (SMT) with regular portfolio performance analysis to inform programmatic and operational decision making. Ensure alignment between implementation progress and donor compliance requirements across all active grants. Support teams with implementation data and portfolio insights when they engage with donors, ensuring IRC's programmatic performance is accurately represented in external communications. Budget vs Actuals (BvA) Coordination Lead the country program's BvA review and analysis process, providing structured oversight of project spending performance and implementation progress across the portfolio. Analyze spending trends, identify financial risks, and drive corrective action planning with field leadership. Coordinate regular BvA review meetings, ensuring active participation from all relevant budget holders, operational leads, technical leads, and finance focal points to strengthen financial oversight and accountability. Provide centralized approval oversight for charges to flexible grants, ensuring spending decisions are coordinated across budget holders to maintain alignment with priorities and prevent overspends. Develop a monthly project health report and facilitate a monthly deep-dive portfolio review with the Deputy Director for Operations, covering financial performance and program implementation risks. Project Cycle Management Coordinate and schedule post-award project cycle meetings - primarily Project Implementation Meetings and Project Closing Meetings - in line with IRC's PCM guidelines and donor requirements. Drive timely completion of project cycle milestones, supporting teams in capturing lessons learned and translating them into actionable improvements. Maintain close coordination with the Grants Unit to ensure alignment between project implementation timelines and contractual obligations. Project Management Systems and Tools Lead the development, improvement, and monitoring of project management tools including workplans, procurement plans, spending plans, and activity trackers to strengthen implementation oversight. Support fie