Ensures financial resources are utilized effectively.
Manages the administrative and business details of the office(s).
Manages daily operation of the area.
Exercises authority as delegated, reflecting independent judgment and discretion in the performance of duties and special projects.
The responsibilities listed are a general overview of the position and additional duties may be assigned.
TECHNICAL CAPABILITIES
Human Resources Policies and Procedures (Intermediate): Knowledge, adherence and application of human resources policies and procedures.
Ad Hoc Reporting (Intermediate): The ability to access information from databases and prepare reports.
Peer Leadership (Intermediate): The ability to show leadership and influence people of equal rank in an effort to accomplish team goals.
Financial Processes (Intermediate): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.
At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.
Core Accountabilities:
Core Capabilities :
Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeh
Benefits
Health insurance
Additional Information
Discover Vanderbilt University Medical Center : Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
Organization:
Clinical Administration
Job Summary:
The Executive Assistant provides high-level administrative and operational support to the Bedford Hospital C-suite. This role is critical in ensuring the efficiency, organization, and effectiveness of executive-level operations, requiring exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced healthcare environment.
This individual will manage complex and high-volume calendars, serving as a gatekeeper to ensure executives remain on track and well-prepared. Acting as a liaison, this role will facilitate communication between executive leadership, physicians, staff, and other hospital leaders, ensuring alignment and efficient information flow across departments.
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Preferred Skills & Experience
Prior experience in a healthcare or hospital setting strongly preferred
Proficiency in Microsoft Office Suite, with advanced skills in Excel and PowerPoint
Experience with Workday and UKG (or similar HRIS/timekeeping systems)
Strong organizational, multitasking, and problem-solving abilities
Ability to perform effectively under pressure and manage competing priorities with professionalism
Vanderbilt University Medical Center · Shelbyville, TN